Fatigue360

Enhancements:

• Clause Module: Updated to use 'actual' times instead of planned shift times in calculations.
• Personalised Notifications: Supplier Work/Shift Requests now notify the individual who made the request, rather than everyone subscribed to the channel.
• Calendar Option in Roster View: Added a calendar option to select weeks outside of those listed in the dropdown.
• Shift Timeline Week Numbers: New filter option to display Week Numbers in the background of the Shift Timeline.
• Event Timeline Week Number Display: Week Numbers are now displayed at the top and bottom of the Event Timeline.
• Secondary Sponsored Shift Status: On canceling and reconfirming a Secondary Sponsored Shift, the Sponsor response status is set to "To Be Sent".
• New Report: Added a report for 'Requested Suppliers'.
• TRU East Automated Weekly Report: Updated to include shifts up to 12 weeks into the future (previously 4).
• Settings Screen: Updated to explain what notifications are controlled by the toggle on the Settings screen.
• Workforce App Access: Updated to use the Licence system for defining additional permissions ahead of the next app release.

Integrations:

• A-Site Integration: Updated to prevent adding new Roles & Shifts associated with them.

Bug Fixes:

• Media Viewing Issue: Fixed a bug where users were unable to view media on a Supplier Shift using the toolbar media option.
• Event Upload Issue: Fixed an issue when uploading an event with only Latitude and Longitude, which previously did not query to get the Postcode.
• 'Other Events' Filter: Fixed an issue with the 'Other Events' filter on the Shift Timeline.
• Rest Icon Display: Fixed a bug where the Rest icon wouldn't be displayed.

Worksite360

Enhancements:

• New Equipment Loan Status: Added 'Retained' status for equipment loans.
• Equipment Loan System: Updated to display any loaned equipment marked as 'Retained' on each subsequent shift, ensuring status is kept up-to-date.

MacRail System

Enhancements:

• Pre-populated Shifts Report: Updated to include the Event Reference.
• Specific Labour Shifts Report: Updated to include those signing out during the report period and adjusted the reporting period to 6am to 6am (previously 7am to 7am).
• Facial Recognition Sync: Updated to re-sync records with Facial Recognition cameras when a person's name is changed, ensuring the correct name is displayed.

Bug Fixes:

• Workforce Portal Upload Issue: Fixed a bug where uploading to 'multiple events' defaulted to the previously selected single event.

Enviro360

Enhancements:

• 2FA Update: Updated App released for Two-Factor Authentication (2FA).

Obstruction360

Enhancements:

• 2FA Update: Updated App released for Two-Factor Authentication (2FA).

Fatigue360

Enhancements:

• Introduced a new dashboard widget option for 'Fatigue', 'Risk', 'Unresolved Shift Issues', and 'Actual Shift Issues' to toggle a 'value overlay' on pie charts, displaying segment values.
• Added functionality in Staff charts to display smaller blocks of time, allowing for focused analysis on specific months within a 12-month period.
• Implemented a direct link from the Staff 'Charts' to the Person Issues widget on the dashboard for enhanced navigation.
• Updated the Staff Import feature to accept comma-delimited team names in the 'Team' column. New teams will be created upon upload if they do not exist, and staff members will be added to all specified teams.
• Enhanced Donseed Integration to support the latest version of its API.
• Streamlined the Demo Sign-Up process and consolidated the setup of demo environments.
• Upgraded Admin Licence to manage Single Sign-On Domains.

Bug Fixes:

• Resolved an access issue where a supplier user could trigger processes in reverse (e.g., supplier to client).
• Addressed a display issue in client-side clause checks that incorrectly continued to the next window without breaches.

DMS360

Enhancements:

• Updated reports to sort by Delivery Date.
• Introduced a feature allowing users to specify which companies/sub-contractors can add bookings for specific events.
• Simplified the booking form by reducing the number of required fields for both Planned and Unplanned bookings.
• Optimised the 'User Access' module to reduce database queries.
• Improved 'Delivery Performance' and 'Number of Lorries Between Dates' reports to include headers as seen in web views.

Bug Fixes:

• Fixed automatic mileage calculations.
• Corrected the welcome message display issue.
• Resolved formatting issues with dates not being Excel-friendly and CSV 'Deliveries' report download failures.

Worksite360

Enhancements:

• Updated the Contacts + Distribution Groups Module to display email addresses marked as 'suppressed' by the mail service, with options for manual override through helpdesk support.
• Enhanced performance in event searches by optimising name and/or reference checks.
• Improved Sentinel session maintenance with better keep-alive performance.
• Added filter to show the 'Key Personnel' on the register, and updated the Event Home page after the Event to require the use of the filter rather than listing all key individuals who have signed in for the life of the Event.

Bug Fixes:

• Fixed issues capturing invalid dates during the sign-out process.
• Resolved discrepancies in Audit History when comparing numerical string values.

MacRail System

Enhancements:

• Updated Register Pre-populated Import to recognise events that start before and finish after a shift.
• Added Sentinel Competency checks for pre-populated entries via Register Import and updated reports to show outcomes of these checks.
• Reduced upload times for Register Pre-populated Import by minimizing immediate post-processing steps.
• Amended notifications for Supplier Prepopulated Import to include additional details such as 'Area', 'Event Start', and 'Sponsors'.

Workforce360

• Introduction of 2FA for Cloud Applications
  • On login Users are asked to enter a 6-digit code sent to the email address listed against their account. 
  • If you login via different devices/browsers, then you will be required to repeat this process. If you are using the same device and browser, then the 2FA will be last for a period (longer than a day) before you'll be asked to repeat this.
• Updated Password Requirements & Expiration
  • All users (except those using Single Sign-On (SSO)) will be required to update their passwords every 90 days.
• Account Deactivation for Inactive Users
  • The system will automatically deactivate accounts that have not been accessed for more than 90 days. Affected users will receive an email notification informing them of the deactivation and outline how they can reactivate their account.

Fatigue360

• Week 'backgrounds' and number have been added to the Staff Timeline.
• Added a new option to change whether a Shift 'can be charged', which by default is set to 'Yes'. For cancelled shifts, the system will automatically mark as no - unless the shift is filled (this can still be overridden). 
• New Reports added to export Shifts that are 'Ok to Charge' and 'Not Ok to Charge'.
• Updated the 'Viewer (No Personal Data Access)' Licence type to allow view of Staff screen, for search functionality.
• Staff import with an new address, will automatically set the 'start date' of that address to a year prior.
• Increased shift time variance on the Gane time import from 3 to 4 hours.

Integrations

• ASite integrations updated to use updated Statuses, and ensure shift competencies are correctly flagged.

Bug Fixes

• Fixed issue when exporting the issues from the dashboard where the shifts were unfilled

DMS360

• Added a total to the CO2 Emissions Report.
• Added the Site Delivery Address into the Booking Confirmation email. 
• Added a link to the Delivery Protocol file into the Booking Confirmation email.
• Added the option to book a collection instead of delivery.
• Optimisations for Users using the system via a tablet, with the sidebar being collapsible

Bug Fixes

• Fixed issue with export options where the text format option wouldn't work.
• Fixed issue where the booking form could be submitted even if the FORS check had failed.
• Adjusted layout to accommodate issues when the delivery schedule had been set to 15 minute increments.

Worksite360

• Added 'Average Total Travel Time' to the Event homepage, to go along side other metrics such as 'Average Shift Length'.
• Register History updated to show full date (e.g. 01/05/2024 10:00) for time in, instead of 10:00, Wed 1st.

Bug Fixes

• Fixed an issue with Schedule import where the first task in the file could be missed.

MacRail System

• Updated Sponsor Total Hours report to group by Fatigue360 project & 'worksite'.
• Version 1.8.2 of the MacRail Worksite App released, removing the requirement for 'Managers' to have confirmed their shift in the App before being able to manage others on sign-in.
• Legacy reports migrated into the Automated reporting suite allowing for better management.

Obstruction360

• Version 1.3.1 of app released to better accommodate tablets with smaller screens.

Fatigue360

• A new Event List screen has been added (listed under the Timeline menu) that lists all the Events added to Fatigue360. This has the option to search through the Events to find those with a certain name, client, status and in a particular date range. 
  • From the Event List it is possible for Users to edit the details of the Event, check the audit history, or go to the Shift timeline for that Event.
  • The Event List screen includes an option to export the Event details into an Excel spreadsheet.
• Competencies Expiring widget added to the Dashboard, showing the Competencies expiring in the selected date range. The drill-down view will should the Staff Member and the competency, and this can be exported.
• A new option has been added to the Multiple Shift Options (CRTL+ click on multiple shifts), to update the Start and Finish times of multiple shifts for different staff members.
• New option added to override the Travel Time values on a planned shift, for Primary Sponsored Staff, has been added to the Shift sidebar. The travel time calculated using the Google Distance Matrix API will also be shown underneath the field, even after a different value is entered. 
• Event copying has been updated to allow the name of the new Event to be changed, the default option will continue to use the same name as the original Event.
• The required fields for the Accommodation import have been simplified, to change certain fields (e.g. reference number, number of nights) from being required to being optional. 
• Updated the Sentinel import to work with Sentinel's 2 Factor Authentication.

Integrations

• New option added to the M-Site Integration to only synchronise employees that have been enrolled on active sites, and fix added to handle records that have no name.

Bug Fixes

• Fixed a bug on the Dashboard that could cause it to not load when the date range covered multiple years.
• Fixed a display bug where the 'broken clause' issue would should on a Shift, even though the calculation for remaining hours/days would show that they had not breached the clause.

Worksite360

• Updated the Sentinel screen to work with Sentinel's 2 Factor Authentication.

MacRail System

• Updated the Pre-Populated Notification Email to include shifts that were specifically updated after an upload, and to include details of the user who uploaded the shifts.

Bug Fixes

• Fixed bug with the 'Pre-populated Shift - Card Issues' email where it would have no content.
• Fixed bug where the week selection for the Event list on the Workforce Portal would be out by 1 week.

Enviro360

• Tracking of requests being made to the API to show when Users are accessing Enviro360.

Obstruction360

• Tracking of requests being made to the API to show when Users are accessing Obstruction360 and the version they are using.

Organisation Dashboard

• Added new option to map the Sentinel Sponsor name against a company record via the Organisation Dashboard (for those with Worksite360), used on sign-in to set the individuals company.
• New option added to re-send the Organisation invite email to a User after first inviting them.

Platform

• Forgot Password tool formerly moved to the account section. Any URL that used the old location should automatically redirect to the new form.
• Updated Firebase push notification integration to handle the latest requirements from Google.

Fatigue360

• New Standard Export added to the system 'Staff Timesheet Actuals'. We've added a standard timesheet export to allow the exporting of Actuals from Fatigue360 for each Staff member in a timesheet format. 

We know that everyone has a different idea of what is required from a timesheet, so we've created a generic version having reviewed several different approaches. We're open to any suggestions or improvements you might have to improve this export for everyone.

• In the Staff Sidebar, when a Staff member's door-to-door exceeds the door-to-door rule, then this will be flagged on the Staff Member (this works where a known route exists between the staff member and the Event's address).
• Event Reference will be auto-capitalised and any additional whitespace is removed, ensuring that the references match the various importers.
• Staff charts updated to include the Peak and Average Fatigue/Risk Indexes for the timeframe selected.
• For the Issues, Fatigue & Risk chart drill down on the Dashboard an Excel Export option has been added. 
• For Organisations with a relationship set up with MacRail, there is now the option to toggle the Staff Member's access to the MacRail App, this has the same requirements as the toggle for the Workforce App (i.e. Staff member will need an email address).

Integrations

• Added toggle for the Bullhorn Integration to not sync updates to shifts that have been manually updated.
• Updated the MSite Integration to synchronise data across multiple projects/events.

Bug Fixes

• Fixed an issue where the overlapping shift issue wouldn't always clear if there was one shift spanning more than 24 hours.
• Fixed an issue with cancelling a planned shift between two actuals that would create invalid rest after the first shift.
• Fixed a cosmetic bug where the Team selection would appear on the Multiple Shift selection sidebar.

Worksite360

• Inductions Module updated to allow editing of existing induction records. 
• On sign-in via Facial Recognition the User's phone number will now be applied to the register entry created.
• Filters were added to the Facial Recognition camera logs to limit the logs to verification and connection events.
• A search option was added to the Facial Recognition camera logs.

Bug Fixes

• Fixed an issue where the error wouldn't be displayed for the Unique Reference field on the Induction form.
• Fixed a bug with the App Card Request module where the data was correctly linked together but the User would receive an error message.
• Fixed a bug with the company logo upload where the field would be required when editing other information related to the company.
• Fixed an issue where a Person with the same induction multiple times would cause a conflict that would result in register entries being marked as 'Not Inducted'

Fatigue360

• A new Shift Issues Popup has been added to the Event Timeline, that all outstanding issues on that Event. This popup is accessible after selection of an Event on the Event timeline, provided the Event is flagged as having issues (coloured red). Green/Yellow Events will not have this option.

You can choose to View each of the shifts in the list, which will load up the Shift Timeline to the point in time of the shift, allowing you to review the schedule and take action.

• New Planned vs. Actual Report was added as an option in the Report Module, to allow a comparison between planned and actual fatigue, risk, and rest.
• Individual Staff Fatigue and Risk Report that can be downloaded for a specific period via the Staff Timeline.
• ‘Supply Chain’ Sponsor Type added as a Sponsor Type option for Staff Members.
• New option for Roster Export to include shifts marked as Did Not Attend.
• The Purchase Order has been added to the Roster Export.
• The Clause Conflicts graph has been updated to show the specific clauses being breached when hovering over a data point.

Bug Fixes

• Fixed issue with Roomex CSV Export, where date values weren’t read correctly after the file was opened and resaved in Excel.

Workforce App

• The Roster Changes Notification has been updated, based on feedback, to include the dates of the affected shifts, e.g., 2 Shifts were cancelled (01/10, 02/10), and to include shifts that the Staff Member was unassigned from (if they had been confirmed/accepted).

Bug Fixes

• Fixed an issue where a shift with a skipped end journey could reappear on the home screen after the shift times were changed by the user.

Worksite360

• Added the Hours Worked, Average Shift Length and Total Unique People to the Event homepage. For the Hours Worked, any shifts marked as DNSO it is assumed that their shift length was the average shift length.

• Improved the UI for adding multiple-choice answers in the Assessment Module to make setting these up easier. 
• The What3Words field has been added to the Add/Edit Event form in Worksite360 and will be displayed on the Event Homepage along with the Access Point, Postcode and Google Map.
• Updated the processes to improve the performance and reliability of using Worksite360 data to update Fatigue360 Shifts as Did Not Attend, or add Unplanned entries
• Addressed a performance issue with loading of records in the People Module, while searching for a card number or name.
• Addressed a performance issue when looking up existing Event names for autocompletion when adding an Event*
• Addressed a performance issue in the Dashboard API with the loading of Events and associated data over a longer period*

*Improved overall system speed and responsiveness.

Bug Fixes

• Fixed issue with register import where cells with values created by a formula could be read incorrectly.

Obstruction360

• Improved database querying when retrieving notices, decreasing the time taken to load hundreds or thousands of notices raised across a long-running project.
• Updated rendering of notices on the web to only load images within the user's viewport, loading the rest when the user scrolls.

Organisation Dashboard

• Added App Sessions to the User page, showing the first and last time a User was seen using a specific version of an App.

Your feedback is important to us, and a number of changes listed above have either happened because of it or were influenced by it. If you have suggestions on potential improvements please contact the helpdesk: helpdesk@westonanalytics.com

Notifications

Workforce App

Starting today (26th July), a new daily Notification will be sent to Users of the Workforce App at 4pm to tell them about updates (made in the previous 24 hours) to their shifts for the next 7 days. (Update; an issue prevented some Notifications from being sent out on the 26th, but all Notifications fired successfully on the 27th July).

This notification will tell them about shifts they have been assigned to, had the times (start/finish) or role changed.  It will also tell them about any new shifts that have been created and any shifts that have been cancelled (so long as they are still assigned to them).

By default, this new Notification is enabled for all Clients as we view this as an important update to the platform as it ensures Staff are aware of changes being made to their upcoming shifts.  A new setting Roster Update Notifications has been added to the Settings screen in Fatigue360 whereby you can disable this notification.

We'll be monitoring the output of this Notification, and welcome any feedback to improve this.

Fatigue360

A new Notification has been added for licenced Users in Fatigue360, that will show whether a Staff Member accepts or rejects a request to work a shift via the Workforce App.  This is an optional notification and can be enabled by accessing the Notification screen from the profile menu in Fatigue360.

Misc. / Other Changes

This month we've made several updates that aim to improve the performance in certain areas of the platform that we had identified. The improvements have either come through a reduction in queries or by moving some tasks to be processed in the background.

We can see from our server monitoring, that the changes outlined below have already had a positive impact on reducing potential bottlenecks. 

This will be an ongoing process as we continue to monitor and identify other areas that need to be tackled.

Platform

• Reduced the number of queries required for tracking the logged-in session to improve overall performance and number of transactions.

Fatigue360

• Calculation of rest and the Fatigue/Risk indexes when copying or deleting an Event are now processed in the background. This decreases the time it takes to perform either of these actions.
• Re-calculation of rest and the Fatigue/Risk indexes after updating an actual has been moved to be processed in the background, greatly improving the time it would take to modify an older actual.
• Syncing of a shift on an Event Request will sync valid shifts and exclude those with issues. Previously an issue in the request (e.g., Staff Member doesn’t exist) would prevent synchronisation of all shifts.

Worksite360

• Screens have been added to the Organisation Dashboard to allow for custom entries to be added for all Close Call lookup fields.
• Added option for Users to submit a request for a Card that they own via Worksite360 for Organisations that allow users to do this.
• Updated the Excel Export for Inductions to include the recorded Primary Sponsor for each inducted person.

Enviro360

• A new version of the App was released to address a bug when scanning NFC tags on a device running Android 13.

Bug Fixes

• Fixed a query processing issue where multiple expensive queries would reduce the overall performance of the platform.
• Fixed an issue where an actual on a Supplier Event would be used in the Fatigue Calculation after the Event was deleted/cancelled.
• Fixed an issue where a cancelled shift would continue to be displayed on the Staff timeline for a cancelled Supplier Event that was no longer accessible.