Fatigue360

Enhancements

• Media can now be uploaded to an Event. When enabled in Settings, this media can be shown to Users in the Fatigue App before they sign in—ideal for sharing documents with all Staff on the Event.
• Staff Fatigue & Risk Export report now includes a column showing the total On-Site time.
• New toggle in Settings to control sharing of Site Contact details with Users in the Fatigue App (v4.6.5).
• New toggle in Settings to control sharing of Event Notes with Users in the Fatigue App (v4.6.5).
• Staff charts updated to show the Fatigue/Risk index value based on the time out of the shift, improving alignment with how Shifts are displayed on the chart.

Client Enhancements

• Improved performance of the TfL Rostering checks job.
• Updated rest checks following a night shift to also apply to day and early/dead early shifts.
• Improved performance of the Task PIC Ranking job.

Integrations

• Enhanced performance when importing training data via COINS.

Bug Fixes

• Fixed issue where shifts added through the supplier process still showed fatigue/risk index even when the relevant toggle in Relationship Settings was disabled.
• Fixed incorrect plotting of night shift times on the charts screen.
• Fixed issue where client-side clause calculations did not recognize the actual shift times of the selected shift.
• Fixed bug where Users were unable to delete a project.
  
  

Fatigue360 Workforce App

Enhancements

• Blocked the ability to start a Journey to Site more than 12 hours before a Shift begins.
• Blocked the ability to sign in to a Shift more than 3 hours before it starts.
• Site Contact information is now displayed in Shift Details (v4.6.5).
• Event Notes are now displayed in Shift Details (v4.6.5).
• Leave Requests now default the start time to midnight and finish time to end of the day (v4.6.5).
  
  

Worksite360

Enhancements

• Events can now have multiple inductions applied via a Requirement Scheme or specifically to the Event.
• Requirement Schemes form interface updated to group requirements into sections (e.g. PPE Checks, Register), and to show Companies or Company Areas where the scheme has been applied.
• Register Reports in Report Builder now include the Card Type Name (e.g. Sentinel, CSCS).
• Key Personnel now ordered by Activity Name, then by Person's Name, and finally Time In.
• Register Audit now shows Card Number and Card Type used at sign-in.
• Location fields in Report Builder now optionally display the Facial Recognition device used for sign in/out.
• Improved query performance when searching Facial Recognition Device Logs.
• Increased the matching window to 2 minutes to better link Facial Recognition sign in/out events with register entries.

Bug Fixes

• Fixed bug where Users received a permission denied error when attempting to upload site documents.
• Fixed issue where images were not displayed in the PDF export of the Control Report.
  
  

MacRail System

Enhancements

• Vehicle Registration & Emissions export now includes Company and Company Areas in the Excel output.
• Fire Register updated with a dropdown to easily change zones and view Users currently in a selected zone or the whole site.
• New weekly automated report showing breakdown of Shifts, Total Time, Travel Time, and Exceedances per Event.
• Induction Manager updated so Site Access Controllers only see Inductions for Events they are currently signed into.

Bug Fixes

• Fixed bug where inductions applied only to an Event weren't considered active during self-enrolment via QR code scan.
• Fixed bug where a confirmed pre-populated entry didn’t show an icon on the Register page when using SSO login.
  
  

Obstruction360

Bug Fixes

• Released v1.4.3 of the Obstruction Notices App to fix an issue where existing Labour/Container entries could become stuck following v1.4.1.
  
  

Organisation Administration

Enhancements

• SSO Domains can now be toggled to automatically enable SSO for new Users (whether invited via the Dashboard or created through Fatigue360).
• Added a filter to display Users who were registered in the last 7 days.

Fatigue360

Enhancements

• Client-Side Libraries Updated: We have updated our client-side libraries to the latest stable versions, enhancing overall performance, security, and reliability.
• Leave Types: updated to include toggles to control whether they are leave types that Staff can request via the App, and types they can cancel.
• New Notification types added for Users to receive notification when a Staff member requests or cancels leave.
• New Staff Toggle added to control whether they can request leave via the Fatigue360 Workforce App.
• Accommodation updated to allow the specific client/area and the amount being paid by that client.
• A select all option has been added to the Event Copy screen to select items such as Shifts, Staff, statuses etc. 
• New Planned - Without Actuals report added to show the planned shifts that do not have an actual in the system.
• New Export added to show if User has used either the Fatigue360 App or the MacRail Worksite App within a selected date range.

Client Enhancements

• Real Time Dashboard updated to include an option to export the data out into an Excel format.
• A P Webb Timesheet Export added to the system to export data in the required format.
• MacRail Finance report updated to include line items regarding Accommodation and the client charge.

Integrations

• Added SkillKo Integration to pull in profiles and certificates to Fatigue360 Staff and Competencies. 
• Updated ASite Integration to set Event Areas from the Location Field.
• Updated Syrinx integration to set working time directive default when new Staff records are created.

Bug Fixes

• Where the Supplier Requested At field wasn't being populated when a Supplier was sent an Event Request.
• Where where the actual finish field could get stuck when filling in actuals using the table view.
• With client side clause calculation where the overlapping time for a night shift would be incorrectly calculated.
• Where Travel Shifts were being saved it would return the error 'Unknown Role'.

Fatigue360 Workforce App

Enhancements

• Users can request leave (of allowed types) via the App (v4.6.4).
  
  
  

Worksite360

Enhancements

• Client-Side Libraries Updated: We have updated our client-side libraries to the latest stable versions, enhancing overall performance, security, and reliability.
• Event Documents have been migrated into media system allowing better control over the files uploaded via the Event Homepage.

Bug Fixes

• Fixed a bug with the card search autocomplete where numbers with certain characters could cause it to not show any results.

MacRail System

Enhancements

• Added new Self-Enrol option for Inductions by having the User scan a QR code for that Induction. The User will be required to fill out their details and complete an assessment before gaining the Induction and being able to upload an image to be used by Facial Recognition cameras.
• Updated Key Personnel On-Site Now to show those with a valid Fire Warden Competency, the corresponding filter on the Register will now also show these individuals.
• Added Event Only Inductions allowing an Induction to be applied specifically to one Event.
• Updated the Profile Picture upload via the profile or the new Self Enrol option to allow the User to set the part of the photo to be used for their profile picture.
• Error message for No Postcode for Last Place of Rest need to be updated.
• Improvements to loading time of the Event Jump List.
  
  

Bug Fixes

• Fixed bug where orientation of biometric image would be incorrect where it was generated from an uploaded photo.
• Fixed a bug where the client number would not be applied to the person's induction.

Obstruction360

Bug Fixes

• Released version v1.4.1 of the Obstruction Notices App to address duplicate labour/container records being submitted.

Organisation Administration

Enhancements

• Forms for various items updated with new styling, and floating footer with save button to avoid having to scroll on longer forms to save.

Fatigue360

Enhancements

• Syrinx Integration: A new integration has been added to import Operatives, Sites, Hire Contracts, and Shifts directly from Syrinx into Fatigue360. This feature flags shifts with potential compliance issues, enabling planners to address these in Fatigue360 with feedback that can loop back into Syrinx for a seamless update.
• TfL Importer Update: The bespoke TfL importer has been refined to streamline file consolidation and follow-up actions, significantly accelerating the upload process and reducing administrative overhead.
• Enhanced TfL Compliance Checks: The 30-hour rest check following a late shift now only applies when the subsequent shift is not a late or night shift (previously only if a late shift), improving compliance adherence.
• Inactive Staff Handling: When setting a staff member to "Inactive," the system now logs this timestamp to ensure that shifts starting the following day reflect the "Inactive Staff Issue." Shifts prior to the deactivation date remain unaffected.
• Role Rate Cards Standardisation: The Hour Prefix has been removed from Role Rate Cards to standardize terminology with other references in the system.
• Event Form Update: Event forms now allow the Custom Event Status to be cleared only on existing events, preventing unintended edits on new events.

Bug Fixes

• Fixed an issue where imported events could have an incorrect start time set to thousands of years in the past.
• Addressed a bug where risk assessments would persist after unassigning a staff member from a shift.
• Resolved an issue with duplicate bank holiday entries for individuals.
• Corrected the clause breach display so that it only appears on the shift causing the breach, not on the current shift if unrelated.
• Fixed a stuck job where toggling supplier fatigue/risk index updates was not progressing for shifts.
  
  

DMS360

Enhancements

• Event User Access: Users can now be assigned to an Event before they complete their account setup, allowing more flexible event planning and coordination.

Obstruction360

Bug Fixes

• Fixed a bug where users with Single Sign-On enabled would still receive password expiry notifications, ensuring that SSO users are not affected by standard password policies.

Worksite360

Enhancements

• Register Filter: Added a new filter in the Register to display pre-populated entries where travel time may risk breaching the door-to-door rule, helping planners ensure shift compliance.

MacRail System

Enhancements

• Editor License for Register: A new Editor License type allows users to sign in individuals and make changes to register entries, improving flexibility in register management.
• Travel Time in Reports: The Pre-Populated Register Entries Report now includes calculated travel times for each entry, offering clearer insight into potential shift compliance issues.
  
  

Bug Fixes

• Resolved an issue where card requests could be created without a selected Card Type.
• Corrected an issue in the Event Zone Transaction Current Report where entries without a "time out" were included, even when workers had left the site.
• Fixed a bug that allowed card requests without a Card Type selection.

Fatigue360

Enhancements:

• Clause Module: Updated to use 'actual' times instead of planned shift times in calculations.
• Personalised Notifications: Supplier Work/Shift Requests now notify the individual who made the request, rather than everyone subscribed to the channel.
• Calendar Option in Roster View: Added a calendar option to select weeks outside of those listed in the dropdown.
• Shift Timeline Week Numbers: New filter option to display Week Numbers in the background of the Shift Timeline.
• Event Timeline Week Number Display: Week Numbers are now displayed at the top and bottom of the Event Timeline.
• Secondary Sponsored Shift Status: On canceling and reconfirming a Secondary Sponsored Shift, the Sponsor response status is set to "To Be Sent".
• New Report: Added a report for 'Requested Suppliers'.
• TRU East Automated Weekly Report: Updated to include shifts up to 12 weeks into the future (previously 4).
• Settings Screen: Updated to explain what notifications are controlled by the toggle on the Settings screen.
• Workforce App Access: Updated to use the Licence system for defining additional permissions ahead of the next app release.

Integrations:

• A-Site Integration: Updated to prevent adding new Roles & Shifts associated with them.

Bug Fixes:

• Media Viewing Issue: Fixed a bug where users were unable to view media on a Supplier Shift using the toolbar media option.
• Event Upload Issue: Fixed an issue when uploading an event with only Latitude and Longitude, which previously did not query to get the Postcode.
• 'Other Events' Filter: Fixed an issue with the 'Other Events' filter on the Shift Timeline.
• Rest Icon Display: Fixed a bug where the Rest icon wouldn't be displayed.

Worksite360

Enhancements:

• New Equipment Loan Status: Added 'Retained' status for equipment loans.
• Equipment Loan System: Updated to display any loaned equipment marked as 'Retained' on each subsequent shift, ensuring status is kept up-to-date.

MacRail System

Enhancements:

• Pre-populated Shifts Report: Updated to include the Event Reference.
• Specific Labour Shifts Report: Updated to include those signing out during the report period and adjusted the reporting period to 6am to 6am (previously 7am to 7am).
• Facial Recognition Sync: Updated to re-sync records with Facial Recognition cameras when a person's name is changed, ensuring the correct name is displayed.

Bug Fixes:

• Workforce Portal Upload Issue: Fixed a bug where uploading to 'multiple events' defaulted to the previously selected single event.

Enviro360

Enhancements:

• 2FA Update: Updated App released for Two-Factor Authentication (2FA).

Obstruction360

Enhancements:

• 2FA Update: Updated App released for Two-Factor Authentication (2FA).

Workforce360

• Introduction of 2FA for Cloud Applications
  • On login Users are asked to enter a 6-digit code sent to the email address listed against their account. 
  • If you login via different devices/browsers, then you will be required to repeat this process. If you are using the same device and browser, then the 2FA will be last for a period (longer than a day) before you'll be asked to repeat this.
• Updated Password Requirements & Expiration
  • All users (except those using Single Sign-On (SSO)) will be required to update their passwords every 90 days.
• Account Deactivation for Inactive Users
  • The system will automatically deactivate accounts that have not been accessed for more than 90 days. Affected users will receive an email notification informing them of the deactivation and outline how they can reactivate their account.

Fatigue360

• Week 'backgrounds' and number have been added to the Staff Timeline.
• Added a new option to change whether a Shift 'can be charged', which by default is set to 'Yes'. For cancelled shifts, the system will automatically mark as no - unless the shift is filled (this can still be overridden). 
• New Reports added to export Shifts that are 'Ok to Charge' and 'Not Ok to Charge'.
• Updated the 'Viewer (No Personal Data Access)' Licence type to allow view of Staff screen, for search functionality.
• Staff import with an new address, will automatically set the 'start date' of that address to a year prior.
• Increased shift time variance on the Gane time import from 3 to 4 hours.

Integrations

• ASite integrations updated to use updated Statuses, and ensure shift competencies are correctly flagged.

Bug Fixes

• Fixed issue when exporting the issues from the dashboard where the shifts were unfilled

DMS360

• Added a total to the CO2 Emissions Report.
• Added the Site Delivery Address into the Booking Confirmation email. 
• Added a link to the Delivery Protocol file into the Booking Confirmation email.
• Added the option to book a collection instead of delivery.
• Optimisations for Users using the system via a tablet, with the sidebar being collapsible

Bug Fixes

• Fixed issue with export options where the text format option wouldn't work.
• Fixed issue where the booking form could be submitted even if the FORS check had failed.
• Adjusted layout to accommodate issues when the delivery schedule had been set to 15 minute increments.

Worksite360

• Added 'Average Total Travel Time' to the Event homepage, to go along side other metrics such as 'Average Shift Length'.
• Register History updated to show full date (e.g. 01/05/2024 10:00) for time in, instead of 10:00, Wed 1st.

Bug Fixes

• Fixed an issue with Schedule import where the first task in the file could be missed.

MacRail System

• Updated Sponsor Total Hours report to group by Fatigue360 project & 'worksite'.
• Version 1.8.2 of the MacRail Worksite App released, removing the requirement for 'Managers' to have confirmed their shift in the App before being able to manage others on sign-in.
• Legacy reports migrated into the Automated reporting suite allowing for better management.

Obstruction360

• Version 1.3.1 of app released to better accommodate tablets with smaller screens.

Today, 2FA (two factor authentication) has been introduced to the Workforce360 platform, adding an additional layer of security to protect your information and that of others. 

The process is simple, and easy to follow. The steps below describe the process and what you need to do:

1. Log into your account as normal (via https://account.workforce360.co.uk/ or  https://account.macrail.co.uk/)
2. If you are presented with a screen asking you to enter the two-factor authentication code check the email linked to your account for a 6 digit number.
3. Enter this number in the below field:
4. 
   Click Confirm

If you login via different devices/browsers, then you will be required to repeat this process. If you are using the same device and browser, then the 2FA will be last for a period (longer than a day) before you'll be asked to repeat this.

If you are logging via the web to access any of the applications listed below, you will be affected:

• DMS360
• Enviro360
• Fatigue360
• MacRail System
• Obstruction360
• Worksite360

A Commitment to Security
This update underscores our commitment to providing a secure platform. If you run into any issues as a result of this update, please contact the helpdesk: helpdesk@westonanalytics.com and we'll help as quickly as possible.

As previously communicated, this is the 2nd phase of our security update further updates will be coming for the various mobile apps over the coming weeks, so look out for further updates.

At Weston Analytics we are committed to ensuring the highest standards of security for all users on its platform. 

As part of this ongoing commitment, we are announcing a series of enhancements to our account security measures, set to begin in April and running through to end of June. These updates are designed to provide a secure and reliable experience.

New Security Measures (starting April 16 2024)

• Mandatory Password Updates: All users (except those using Single Sign-On (SSO)) will be required to update their passwords every 90 days. This will ensure that all accounts meet our stringent security standards. Upon login, users will receive a notification that they are required to do this, and an email will be sent to the email address listed with instructions.
• Account Deactivation for Inactive Users: In an effort to streamline user access and maintain a secure platform, the system will automatically deactivate accounts that have not been accessed for more than 90 days. Affected users will receive an email notification informing them of the deactivation and outline the steps to reactivate their account.

These enhancements are part of our proactive approach to security and are informed by an extensive analysis of user account activity. To avoid being caught by this on the 16th April, you can update your password at any point between now and then using the 'Forgot Password' tool on the login screen.  The next time you'll be asked is  90 days after you update it.

Introducing Two-Factor Authentication (2FA) (starting April 30 2024)

We will be implementing Two-Factor Authentication (2FA), requiring users to verify their identity by entering a code sent to their email address. This will be rolled out in two phases:

1. Web/Cloud Applications: Starting April 30 2024, 2FA will be introduced for web/cloud-based applications (including the MacRail System, Worksite360, and Fatigue360).
2. Mobile Applications: 2FA will be extended to our mobile apps towards the end of Q1 (April-June 2024). Detailed information about the app specific rollout will be provided closer to time.

All users will need to comply with the 2FA requirement unless they are utilising Single Sign-On (SSO) in which case your own Organisation's rules will apply.

A Commitment to Security:

These updates underscore our dedication to providing a secure, reliable platform for our diverse user base. We understand these changes may require an adjustment period and are committed to supporting our users through this transition. The staggered nature of this implementation will allow us to respond to feedback and make adjustments along the way.

For any inquiries, please contact us via the helpdesk: helpdesk@westonanalytics.com 

Fatigue360

• A new Event List screen has been added (listed under the Timeline menu) that lists all the Events added to Fatigue360. This has the option to search through the Events to find those with a certain name, client, status and in a particular date range. 
  • From the Event List it is possible for Users to edit the details of the Event, check the audit history, or go to the Shift timeline for that Event.
  • The Event List screen includes an option to export the Event details into an Excel spreadsheet.
• Competencies Expiring widget added to the Dashboard, showing the Competencies expiring in the selected date range. The drill-down view will should the Staff Member and the competency, and this can be exported.
• A new option has been added to the Multiple Shift Options (CRTL+ click on multiple shifts), to update the Start and Finish times of multiple shifts for different staff members.
• New option added to override the Travel Time values on a planned shift, for Primary Sponsored Staff, has been added to the Shift sidebar. The travel time calculated using the Google Distance Matrix API will also be shown underneath the field, even after a different value is entered. 
• Event copying has been updated to allow the name of the new Event to be changed, the default option will continue to use the same name as the original Event.
• The required fields for the Accommodation import have been simplified, to change certain fields (e.g. reference number, number of nights) from being required to being optional. 
• Updated the Sentinel import to work with Sentinel's 2 Factor Authentication.

Integrations

• New option added to the M-Site Integration to only synchronise employees that have been enrolled on active sites, and fix added to handle records that have no name.

Bug Fixes

• Fixed a bug on the Dashboard that could cause it to not load when the date range covered multiple years.
• Fixed a display bug where the 'broken clause' issue would should on a Shift, even though the calculation for remaining hours/days would show that they had not breached the clause.

Worksite360

• Updated the Sentinel screen to work with Sentinel's 2 Factor Authentication.

MacRail System

• Updated the Pre-Populated Notification Email to include shifts that were specifically updated after an upload, and to include details of the user who uploaded the shifts.

Bug Fixes

• Fixed bug with the 'Pre-populated Shift - Card Issues' email where it would have no content.
• Fixed bug where the week selection for the Event list on the Workforce Portal would be out by 1 week.

Enviro360

• Tracking of requests being made to the API to show when Users are accessing Enviro360.

Obstruction360

• Tracking of requests being made to the API to show when Users are accessing Obstruction360 and the version they are using.

Organisation Dashboard

• Added new option to map the Sentinel Sponsor name against a company record via the Organisation Dashboard (for those with Worksite360), used on sign-in to set the individuals company.
• New option added to re-send the Organisation invite email to a User after first inviting them.

Platform

• Forgot Password tool formerly moved to the account section. Any URL that used the old location should automatically redirect to the new form.
• Updated Firebase push notification integration to handle the latest requirements from Google.

Fatigue360

• A new Shift Issues Popup has been added to the Event Timeline, that all outstanding issues on that Event. This popup is accessible after selection of an Event on the Event timeline, provided the Event is flagged as having issues (coloured red). Green/Yellow Events will not have this option.

You can choose to View each of the shifts in the list, which will load up the Shift Timeline to the point in time of the shift, allowing you to review the schedule and take action.

• New Planned vs. Actual Report was added as an option in the Report Module, to allow a comparison between planned and actual fatigue, risk, and rest.
• Individual Staff Fatigue and Risk Report that can be downloaded for a specific period via the Staff Timeline.
• ‘Supply Chain’ Sponsor Type added as a Sponsor Type option for Staff Members.
• New option for Roster Export to include shifts marked as Did Not Attend.
• The Purchase Order has been added to the Roster Export.
• The Clause Conflicts graph has been updated to show the specific clauses being breached when hovering over a data point.

Bug Fixes

• Fixed issue with Roomex CSV Export, where date values weren’t read correctly after the file was opened and resaved in Excel.

Workforce App

• The Roster Changes Notification has been updated, based on feedback, to include the dates of the affected shifts, e.g., 2 Shifts were cancelled (01/10, 02/10), and to include shifts that the Staff Member was unassigned from (if they had been confirmed/accepted).

Bug Fixes

• Fixed an issue where a shift with a skipped end journey could reappear on the home screen after the shift times were changed by the user.

Worksite360

• Added the Hours Worked, Average Shift Length and Total Unique People to the Event homepage. For the Hours Worked, any shifts marked as DNSO it is assumed that their shift length was the average shift length.

• Improved the UI for adding multiple-choice answers in the Assessment Module to make setting these up easier. 
• The What3Words field has been added to the Add/Edit Event form in Worksite360 and will be displayed on the Event Homepage along with the Access Point, Postcode and Google Map.
• Updated the processes to improve the performance and reliability of using Worksite360 data to update Fatigue360 Shifts as Did Not Attend, or add Unplanned entries
• Addressed a performance issue with loading of records in the People Module, while searching for a card number or name.
• Addressed a performance issue when looking up existing Event names for autocompletion when adding an Event*
• Addressed a performance issue in the Dashboard API with the loading of Events and associated data over a longer period*

*Improved overall system speed and responsiveness.

Bug Fixes

• Fixed issue with register import where cells with values created by a formula could be read incorrectly.

Obstruction360

• Improved database querying when retrieving notices, decreasing the time taken to load hundreds or thousands of notices raised across a long-running project.
• Updated rendering of notices on the web to only load images within the user's viewport, loading the rest when the user scrolls.

Organisation Dashboard

• Added App Sessions to the User page, showing the first and last time a User was seen using a specific version of an App.

Your feedback is important to us, and a number of changes listed above have either happened because of it or were influenced by it. If you have suggestions on potential improvements please contact the helpdesk: helpdesk@westonanalytics.com