Fatigue360

Enhancements

• Syrinx Integration: A new integration has been added to import Operatives, Sites, Hire Contracts, and Shifts directly from Syrinx into Fatigue360. This feature flags shifts with potential compliance issues, enabling planners to address these in Fatigue360 with feedback that can loop back into Syrinx for a seamless update.
• TfL Importer Update: The bespoke TfL importer has been refined to streamline file consolidation and follow-up actions, significantly accelerating the upload process and reducing administrative overhead.
• Enhanced TfL Compliance Checks: The 30-hour rest check following a late shift now only applies when the subsequent shift is not a late or night shift (previously only if a late shift), improving compliance adherence.
• Inactive Staff Handling: When setting a staff member to "Inactive," the system now logs this timestamp to ensure that shifts starting the following day reflect the "Inactive Staff Issue." Shifts prior to the deactivation date remain unaffected.
• Role Rate Cards Standardisation: The Hour Prefix has been removed from Role Rate Cards to standardize terminology with other references in the system.
• Event Form Update: Event forms now allow the Custom Event Status to be cleared only on existing events, preventing unintended edits on new events.

Bug Fixes

• Fixed an issue where imported events could have an incorrect start time set to thousands of years in the past.
• Addressed a bug where risk assessments would persist after unassigning a staff member from a shift.
• Resolved an issue with duplicate bank holiday entries for individuals.
• Corrected the clause breach display so that it only appears on the shift causing the breach, not on the current shift if unrelated.
• Fixed a stuck job where toggling supplier fatigue/risk index updates was not progressing for shifts.
  
  

DMS360

Enhancements

• Event User Access: Users can now be assigned to an Event before they complete their account setup, allowing more flexible event planning and coordination.

Obstruction360

Bug Fixes

• Fixed a bug where users with Single Sign-On enabled would still receive password expiry notifications, ensuring that SSO users are not affected by standard password policies.

Worksite360

Enhancements

• Register Filter: Added a new filter in the Register to display pre-populated entries where travel time may risk breaching the door-to-door rule, helping planners ensure shift compliance.

MacRail System

Enhancements

• Editor License for Register: A new Editor License type allows users to sign in individuals and make changes to register entries, improving flexibility in register management.
• Travel Time in Reports: The Pre-Populated Register Entries Report now includes calculated travel times for each entry, offering clearer insight into potential shift compliance issues.
  
  

Bug Fixes

• Resolved an issue where card requests could be created without a selected Card Type.
• Corrected an issue in the Event Zone Transaction Current Report where entries without a "time out" were included, even when workers had left the site.
• Fixed a bug that allowed card requests without a Card Type selection.

Fatigue360

This month, we're introducing a much requested feature; Automatic Bank Holiday Leave Booking! 

To get this setup, you will need to set the Bank Holidays that a Staff Member will have (options from 'England & Wales', 'Scotland' & 'Northern Ireland'), either via the Staff form or by using the Staff Importer (remember for existing staff to have one of their cards as an identifier). 

Then in the background, all future Bank Holidays will be automatically booked as Leave. If you have rostered the Staff Member to work on a Bank Holiday, then this is will not remove them but flag this as an issue for you to deal with.

We pull in the Bank Holidays from the UK Gov website which is currently populated through to the end of 2026 and periodically the system will check for any new bank holidays that are added so you'll never need to do this again.

This feature has been upvoted by a variety of users in our Feature Requests - so if there is feature you are keen to see added to Fatigue360 then make sure you submit it and give an upvote for existing requests added by others. We discuss them internally when deciding on what features to add, and will try to engage with Users to discuss the finer details of their requests.

Other Enhancements:

• Supplier Events: When a Client makes changes to their own Event (Name, Postcode, Access Point, What3Words, Ref and Purchase Order) these will be synced to the Supplier Events (if their values are the same), ensuring that everyone remains on the same page.
• Staff Searching: Is now saved so that after searching, navigating away (i.e. viewing a staff's data or timeline) and then back again. The page will default to whatever you had searched.
• MacRail Finance Report: Updated so that unfilled shifts, that are also marked as not to be charged, do not include the charge rate.
• Manager Licence (Role Read-Only): Manager Licence variation, where the User won't have access to add/edit/delete Roles.
• CSCS Cards: Cards Updated to make clear which ones are part of the CSCS Alliance.

Bug Fixes:

• Travel Shifts: Fixed a Bug where booking Accommodation via the Module would not immediately cause the options to 'Add Travel Shift' to the first and last shifts for that period of Accommodation.
• Dashboard Loading: Where a User has changed which widgets are displayed, some additional queries would be run for widgets they hadn't included.
  
  

DMS360

Bug Fixes:

• FORS Withdrawn: Added validation to inform the User that the response from FORS was withdrawn, rather than Gold, Silver or Bronze.
• Slot Duration: Fixed bug where it was possible to set the slot duration to be longer than the maximum delivery duration.

Worksite360

Enhancements:

• Sentinel Check: After a Sentinel Check, the Person's Primary Sponsor will be updated if different, and there is a corresponding mapping between the Company record in the system and display name in Sentinel.
• CSCS Cards: Cards Updated to make clear which ones are part of the CSCS Alliance.

MacRail System

Enhancements:

• 2FA Update: MacRail Worksite App (1.8.4) released for Two-Factor Authentication (2FA).
• Weekly Repeating Events:  Updated to include options to set the Event Type and Reference. 
• Account Sign Up: Sign Up Moved to exist within the 'account site' matching the look and feel of the login/password reset forms.
• Sync of FR Data: Daily sync changed to it only attempts to do do for Devices that have been online in the previous 48 hours.
• Change of Name for Record with Biometric: System side cache is now cleared so that the record will be re-synced with all FR cameras.

Bug Fixes:

• SAC Home Page: Fixed a bug where the page would error where a shift was on an Event that couldn't be accessed by the User.
• Workforce Portal: Fixed a Bug where the Weeks on the Events page would be incorrect every 6th day of the month.

Fatigue360

Enhancements:

• Introduced a new dashboard widget option for 'Fatigue', 'Risk', 'Unresolved Shift Issues', and 'Actual Shift Issues' to toggle a 'value overlay' on pie charts, displaying segment values.
• Added functionality in Staff charts to display smaller blocks of time, allowing for focused analysis on specific months within a 12-month period.
• Implemented a direct link from the Staff 'Charts' to the Person Issues widget on the dashboard for enhanced navigation.
• Updated the Staff Import feature to accept comma-delimited team names in the 'Team' column. New teams will be created upon upload if they do not exist, and staff members will be added to all specified teams.
• Enhanced Donseed Integration to support the latest version of its API.
• Streamlined the Demo Sign-Up process and consolidated the setup of demo environments.
• Upgraded Admin Licence to manage Single Sign-On Domains.

Bug Fixes:

• Resolved an access issue where a supplier user could trigger processes in reverse (e.g., supplier to client).
• Addressed a display issue in client-side clause checks that incorrectly continued to the next window without breaches.

DMS360

Enhancements:

• Updated reports to sort by Delivery Date.
• Introduced a feature allowing users to specify which companies/sub-contractors can add bookings for specific events.
• Simplified the booking form by reducing the number of required fields for both Planned and Unplanned bookings.
• Optimised the 'User Access' module to reduce database queries.
• Improved 'Delivery Performance' and 'Number of Lorries Between Dates' reports to include headers as seen in web views.

Bug Fixes:

• Fixed automatic mileage calculations.
• Corrected the welcome message display issue.
• Resolved formatting issues with dates not being Excel-friendly and CSV 'Deliveries' report download failures.

Worksite360

Enhancements:

• Updated the Contacts + Distribution Groups Module to display email addresses marked as 'suppressed' by the mail service, with options for manual override through helpdesk support.
• Enhanced performance in event searches by optimising name and/or reference checks.
• Improved Sentinel session maintenance with better keep-alive performance.
• Added filter to show the 'Key Personnel' on the register, and updated the Event Home page after the Event to require the use of the filter rather than listing all key individuals who have signed in for the life of the Event.

Bug Fixes:

• Fixed issues capturing invalid dates during the sign-out process.
• Resolved discrepancies in Audit History when comparing numerical string values.

MacRail System

Enhancements:

• Updated Register Pre-populated Import to recognise events that start before and finish after a shift.
• Added Sentinel Competency checks for pre-populated entries via Register Import and updated reports to show outcomes of these checks.
• Reduced upload times for Register Pre-populated Import by minimizing immediate post-processing steps.
• Amended notifications for Supplier Prepopulated Import to include additional details such as 'Area', 'Event Start', and 'Sponsors'.

Workforce360

• Introduction of 2FA for Cloud Applications
  • On login Users are asked to enter a 6-digit code sent to the email address listed against their account. 
  • If you login via different devices/browsers, then you will be required to repeat this process. If you are using the same device and browser, then the 2FA will be last for a period (longer than a day) before you'll be asked to repeat this.
• Updated Password Requirements & Expiration
  • All users (except those using Single Sign-On (SSO)) will be required to update their passwords every 90 days.
• Account Deactivation for Inactive Users
  • The system will automatically deactivate accounts that have not been accessed for more than 90 days. Affected users will receive an email notification informing them of the deactivation and outline how they can reactivate their account.

Fatigue360

• Week 'backgrounds' and number have been added to the Staff Timeline.
• Added a new option to change whether a Shift 'can be charged', which by default is set to 'Yes'. For cancelled shifts, the system will automatically mark as no - unless the shift is filled (this can still be overridden). 
• New Reports added to export Shifts that are 'Ok to Charge' and 'Not Ok to Charge'.
• Updated the 'Viewer (No Personal Data Access)' Licence type to allow view of Staff screen, for search functionality.
• Staff import with an new address, will automatically set the 'start date' of that address to a year prior.
• Increased shift time variance on the Gane time import from 3 to 4 hours.

Integrations

• ASite integrations updated to use updated Statuses, and ensure shift competencies are correctly flagged.

Bug Fixes

• Fixed issue when exporting the issues from the dashboard where the shifts were unfilled

DMS360

• Added a total to the CO2 Emissions Report.
• Added the Site Delivery Address into the Booking Confirmation email. 
• Added a link to the Delivery Protocol file into the Booking Confirmation email.
• Added the option to book a collection instead of delivery.
• Optimisations for Users using the system via a tablet, with the sidebar being collapsible

Bug Fixes

• Fixed issue with export options where the text format option wouldn't work.
• Fixed issue where the booking form could be submitted even if the FORS check had failed.
• Adjusted layout to accommodate issues when the delivery schedule had been set to 15 minute increments.

Worksite360

• Added 'Average Total Travel Time' to the Event homepage, to go along side other metrics such as 'Average Shift Length'.
• Register History updated to show full date (e.g. 01/05/2024 10:00) for time in, instead of 10:00, Wed 1st.

Bug Fixes

• Fixed an issue with Schedule import where the first task in the file could be missed.

MacRail System

• Updated Sponsor Total Hours report to group by Fatigue360 project & 'worksite'.
• Version 1.8.2 of the MacRail Worksite App released, removing the requirement for 'Managers' to have confirmed their shift in the App before being able to manage others on sign-in.
• Legacy reports migrated into the Automated reporting suite allowing for better management.

Obstruction360

• Version 1.3.1 of app released to better accommodate tablets with smaller screens.

Today, 2FA (two factor authentication) has been introduced to the Workforce360 platform, adding an additional layer of security to protect your information and that of others. 

The process is simple, and easy to follow. The steps below describe the process and what you need to do:

1. Log into your account as normal (via https://account.workforce360.co.uk/ or  https://account.macrail.co.uk/)
2. If you are presented with a screen asking you to enter the two-factor authentication code check the email linked to your account for a 6 digit number.
3. Enter this number in the below field:
4. 
   Click Confirm

If you login via different devices/browsers, then you will be required to repeat this process. If you are using the same device and browser, then the 2FA will be last for a period (longer than a day) before you'll be asked to repeat this.

If you are logging via the web to access any of the applications listed below, you will be affected:

• DMS360
• Enviro360
• Fatigue360
• MacRail System
• Obstruction360
• Worksite360

A Commitment to Security
This update underscores our commitment to providing a secure platform. If you run into any issues as a result of this update, please contact the helpdesk: helpdesk@westonanalytics.com and we'll help as quickly as possible.

As previously communicated, this is the 2nd phase of our security update further updates will be coming for the various mobile apps over the coming weeks, so look out for further updates.

At Weston Analytics we are committed to ensuring the highest standards of security for all users on its platform. 

As part of this ongoing commitment, we are announcing a series of enhancements to our account security measures, set to begin in April and running through to end of June. These updates are designed to provide a secure and reliable experience.

New Security Measures (starting April 16 2024)

• Mandatory Password Updates: All users (except those using Single Sign-On (SSO)) will be required to update their passwords every 90 days. This will ensure that all accounts meet our stringent security standards. Upon login, users will receive a notification that they are required to do this, and an email will be sent to the email address listed with instructions.
• Account Deactivation for Inactive Users: In an effort to streamline user access and maintain a secure platform, the system will automatically deactivate accounts that have not been accessed for more than 90 days. Affected users will receive an email notification informing them of the deactivation and outline the steps to reactivate their account.

These enhancements are part of our proactive approach to security and are informed by an extensive analysis of user account activity. To avoid being caught by this on the 16th April, you can update your password at any point between now and then using the 'Forgot Password' tool on the login screen.  The next time you'll be asked is  90 days after you update it.

Introducing Two-Factor Authentication (2FA) (starting April 30 2024)

We will be implementing Two-Factor Authentication (2FA), requiring users to verify their identity by entering a code sent to their email address. This will be rolled out in two phases:

1. Web/Cloud Applications: Starting April 30 2024, 2FA will be introduced for web/cloud-based applications (including the MacRail System, Worksite360, and Fatigue360).
2. Mobile Applications: 2FA will be extended to our mobile apps towards the end of Q1 (April-June 2024). Detailed information about the app specific rollout will be provided closer to time.

All users will need to comply with the 2FA requirement unless they are utilising Single Sign-On (SSO) in which case your own Organisation's rules will apply.

A Commitment to Security:

These updates underscore our dedication to providing a secure, reliable platform for our diverse user base. We understand these changes may require an adjustment period and are committed to supporting our users through this transition. The staggered nature of this implementation will allow us to respond to feedback and make adjustments along the way.

For any inquiries, please contact us via the helpdesk: helpdesk@westonanalytics.com